Board members often find it frustrating to schedule and hold member meetings and board meetings. Choosing a date that works with everyone’s schedule isn’t easy. For members, it is impossible. However, BuildingBoard has a much better way to conduct annual meetings that takes care of this problem.
BuildingBoard’s virtual platform allows your members and directors to attend any meeting remotely. They can attend from home, work, or while on vacation. All they need to do is access our simple-to-use website. They can participate in the live meeting and cast their votes without downloading software or apps.
Missing a quorum means that you cannot conduct business for the association. You cannot elect new board members. Furthermore, you must reschedule the meeting and send out new notices. With remote access, you can eliminate problems with quorums by engaging members that would not otherwise be at the meeting in person.
The annual meeting is held to conduct business that impacts the entire community. However, these meetings may also provide owners and shareholders the opportunity to voice concerns or issues.
The Nevada Condominium Act applies to property divided into condominiums only if documents were recorded before January 1, 1992, describing the land, floor plans, and consent by all record holders of security interests. [NRS 117.020] The Declaration of Restrictions sets forth the provisions for the management of the condominiums, including meetings, notices, quorums, and voting rights.
Co-ops could be organized under the Miscellaneous Organizations statutes. These statutes define several different types of cooperative organizations. They do not directly address meetings, voting, quorums, or proxies within the statutes. The bylaws, articles, and organizational documents of the co-op should define these requirements.
With a few exceptions, the Nevada Uniform Common Interest Ownership Act applies to most common interest properties created in Nevada. Applicable provisions of the Act that apply to annual meetings include, but are not limited to:
A careful review of the statutes and the governing documents may be necessary to define other provisions that could apply to annual meetings.
If a homeowners association is organized as a nonprofit corporation, the provisions of the Nonprofit Corporations Act could also apply. Applicable provisions of the Act that apply to annual meetings include, but are not limited to:
Board members should consult legal counsel if they are unsure whether they must follow the provisions of the Nonprofit Corporations Act regarding requirements for annual meetings.
Section 82.271 of the Nonprofit Corporations Act states that a board meeting may be held through electronic communications, teleconferencing, videoconferencing, or other available technology. However, the individuals must be able to participate simultaneously in the live meeting.
Furthermore, Section 82.276 of the Nonprofit Corporations Act gives members the same ability to attend meetings remotely unless prohibited by the bylaws or articles. Attendance remotely constitutes being present in person for the meeting.
The other statutes governing homeowners associations appear to be silent on the subject of virtual or remote association meetings. However, board members can check with legal counsel to ensure that your association would be subject to the provisions of the Nonprofit Corporation Act regarding remote attendance at association meetings.
BuildingBoard is easy to use, convenient, and avoids problems reaching quorums. Schedule your meeting, invite members via email, and conduct the vote on the day of the meeting. Your members vote via their smartphone or computer.
Are you ready to simply your annual meetings? Contact BuildingBoard to learn more about our services and to schedule a demo.
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